SaaS procurement

Software Seat Cost Calculator

Estimate annual software cost from seats, tiers, and add-ons.

2primary inputs

RangeAnnual cost shown with buffer

Staticno account or tracking in this MVP

Planning workspace

Enter seats and monthly price to produce a quick working range.

Seats Monthly price

Scenario detail

Annual cost based on the assumptions above. Treat this as a planning range before collecting real quotes or measurements.

Scope0

Effort0

Buffer0

Use conservative inputs first, then update the worksheet when real measurements or quotes arrive.
Keep a copy of the assumptions beside any vendor, budget, or internal review notes.

Set a realistic range from your own inputs instead of relying on a single generic estimate.
Prepare better questions for vendors, service providers, or internal budget reviews.
Keep assumptions visible so updates are easy when real quotes or measurements arrive.

Built for teams evaluating software purchases. Use the worksheet as an early planning screen, not as a final quote or professional recommendation.